64th International Session for Young Olympic Ambassadors

Main Topic: “The athlete in society.”

Special Topic: “The athlete in modern society: inspiring & fostering unity.”

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Arrival in Athens: Saturday, 8 June 2024

Opening Ceremony (in Athens): Sunday, 9 June 2024

Departure for Olympia: Monday, 10 June 2024

Works of the Session: Tuesday, 11 – Wednesday, 19 June 2024

Departure from Olympia: Thursday, 20 June 2024

Departure from Athens: Friday, 21 June 2024

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The NOCs should collaborate with their respective NOAs for the selection of the candidates, who should not exceed the number of three (3) persons.

Participants should be strictly 20 to 30 years old and have a genuine interest in the educational aspects of the activities organized during the Session, the aims of the IOA, as well as current issues of Olympism.

We would like to remind you that participants who have previously attended the Session will not be accepted.

Upon their online registration, participants (in collaboration with their NOC/NOA) will be requested to submit a plan of initiatives they are going to take after the end of the session in order to share their experience and disseminate the knowledge acquired during the Session.

This must include at least three (3) of the following:

• Assist in implementing of minimum one programme with their NOC/NOA.

• Disseminate knowledge and experience acquired in the Session at either a school, sports organization, or through social media platforms (reach needs to exceed 100 people).

• Create or become part of minimum one network for the exchange of ideas, knowledge and information on Olympic subjects (e.g. IOA social media network, IOAPA – IOA Alumni Network etc.).

• Create their own research, educational or work project which is related to the IOA, sports, Olympism, Olympic Games etc.

• Make use of the various social media platforms in order to disseminate a) the experience they have acquired during the Session and b) the work/projects/programs they have undertaken after being inspired by their participation (e.g. by creating their own YouTube channel/vlog detailing their experience, or by creating content on Facebook, Instagram etc. during and after the Session).

After the implementation of their plan of initiatives, the Young Olympic Ambassadors will be required to send their impact reports to the IOA who will then create a portfolio for further consideration by the IOC.

NOCs and NOAs are kindly requested to provide their delegates with all the necessary information and hold briefings on the educational role of the IOA prior to the participants' departure.

The platform will be open from Tuesday, 30 January 2024 and the final date for enrollment will be Friday, 29 March 2024, after which the registration platform will be closed.

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The working languages of the Session are English and French and participants must speak fluently at least one of these languages.

In order for applicants to be accepted in the Session, they must submit the relevant English or French certificates or be native speakers.

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- Upload Motivation letter (approx. 500 words)

- Upload plan of initiatives (approx. 500 words)

- Upload a signed and sealed letter from NOC/NOA which verifies your official nomination

- Upload a language certificate which proves your level of knowledge

- Upload copy of ID card or passport (max size 500kb)

- Upload photo (Technical requirements: Digital file format: .jpg, jpeg or .png | Ratio: 4:3 (Height: Width) | Resolution: minimum 300 DPI (dots per inch) | Size: around 100kb)

- Print and sign this document and upload "Declaration of Consent to the Processing of Personal Data"

The IOA strongly encourages Olympic medallists and/or athletes who have participated in the Olympic Games to make presentations on topics related to their Olympic experience.

A Word document of the paper of maximum 2 pages, written in English or French must be sent to ioa@ioa.org.gr until Friday, 22 April 2024.

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A) Registration Fees

As from 2022, all participants are required to pay registration fees amounting to 150 euros per person. The payment of the registration fees will be effected via STRIPE.

Please kindly note that from 2024 this payment method will be eligible for any transaction (bank transfers will not be accepted).

B) Registration fees

Registration fees for one male AND/OR one female participant(s) per NOC/NOA are covered by Olympic Solidarity. Registration fees for a second male or a second female participant as well as for a third participant are set at 1.180 euros per person.
The payment of the registration fees (1.180 euros per person) for any additional participant must be realized via STRIPE. Please kindly note that from 2024 this payment method will be eligible for any transaction (bank transfers will not be accepted).

Each payment should correspond to the registration of one and only participant.

C) Refund Policy

• A full refund will be given up to 80 calendar days prior to the start date of the Session, namely until March 20, 2024.

• A 50% refund will be given for cancellations made 79 to 72 calendar days prior to the start date of the Session, namely March 21, 2024 to March 28, 2024.

• No refund will be granted for cancellations made within 71 calendar days of the start date of the Session, namely from March 29, 2024.

• No refunds will be given for No Shows.

• A full refund will be provided in the event that the Session is cancelled by the International Olympic Academy.

• Refunds are issued by the International Olympic Academy and may take some days, after the refund has been processed, to be received. IOA retains the right of the

return method.

• In the case of an emergency/ extenuating circumstances, special requests may be considered on a case-by-case basis by the International Olympic Academy

• Refund requests should be submitted in writing to: : log@ioa.org.gr and c.skaliarakis@ioa.org.gr

D) Transport

Flight tickets

Olympic Solidarity will cover 50% of the cost for the air-ticket (economy class) for one male AND/OR one female participant per NOC.

The IOA will confirm the final list of participants, based on which Olympic Solidarity will generate the financial reports on the RELAY platform, making them available to the concerned NOCs. The reimbursement of 50% of the flight ticket will be sent to the NOC upon receipt and validation of this financial report.

Local transport

The IOA will take care of the participants’ local transport strictly from June 8th (date set for the arrival of the participants in Athens) to June 21st (date set for departure).

E) Accommodation/Boarding

Accommodation both in Athens (only for the nights of 8th, 9th and 20st June 2024) and in Olympia will be at the charge of the International Olympic Academy. Any additional overnight stay in Athens must be taken in charge by the participants.

Also, please bear in mind that all participants will be allocated in twin and triple rooms, both in Athens and in Olympia with no exceptions whatsoever.

F) Visa

Participants who need a VISA to enter Greece should address themselves to the Greek Embassy of their country, where they will submit their application along with an invitation letter from the IOA. Should there be no Greek Embassy in some countries a VISA from an Embassy of any country member of the European Union could be accepted. May we remind you once again that any cost concerning the issuing of such a VISA should be borne by the participants themselves.

• A full refund will be given up to 80 calendar days prior to the start date of the Session, namely until March 20, 2024.
• A 50% refund will be given for cancellations made 79 to 72 calendar days prior to the start date of the Session, namely March 21, 2024 to March 28, 2024.
• No refund will be granted for cancellations made within 71 calendar days of the start date of theSession, namely from March 29, 2024.
• No refunds will be givenfor No Shows.
• A full refund will be provided in the event that the Session is cancelled by the International Olympic Academy.
• Refunds are issued by the International Olympic Academy and may take some days, after the refund has been processed, to be received. IOA retains the right of the return method.
• In the case of an emergency/extenuating circumstances, special requests may be considered on a case-by-case basis by the International Olympic Academy
• Refund requests should be submitted in writing to: log@ioa.org.gr and c.skaliarakis@ioa.org.gr